Our Privacy and Cookies Policy

Privacy Policy

At The SMA Trust we are committed to protecting your privacy. This Policy is made in the light of the requirements of the Data Protection Act 1998, but we are working to review and update the policy to be compliant with new GDPR data regulations, which come into force on 25th May 2018.

This Policy tells you how we use and protect your information when you use this Website and make contact with us.

If you have any questions about the Policy, please write to us at The SMA Trust, 3 Wychwood Court, Cotswold Business Village, Moreton-in-Marsh, Gloucestershire, GL56 0JQ, United Kingdom or by email at info@smatrust.org

How do we collect information?

We will obtain personal information from you when you enquire about our activities, register with us, request a newsletter or other publication, make a donation, make a purchase or otherwise provide us with personal information.

What information do we collect?

The types of information collected might include names, date of birth, e-mail address, postal address, and telephone number.

How do we use this information?

We will use your personal information to provide you with the services, products or information you have requested, as well as for administration purposes. We may also use your information to send you communications about our work and how you can help us to help you, for example, information about our campaigns, volunteering and fundraising activities.

We will not sell or swap your details with any third parties but we may share your information with our service providers, agents and associated organisations authorised to act on our behalf to provide the services you have requested.

For instance, when you order literature, buy goods or donate, we may need to pass your information to companies who provide warehousing, mailing, order processing, payment processing and other services for us. However they can only use your information to deliver those services.

We will not share your personal information with third parties or used in any other way other than described in this policy, unless required by law.

You can ask to be removed from our mailing lists at any time by contacting us at The SMA Trust, 3 Wychwood Court, Cotswold Business Village, Moreton-in-Marsh, Gloucestershire, GL56 0JQ, United Kingdom or info@smatrust.org.

Do we use “Cookies”?

“Cookies” are small pieces of information sent by a web server to a web browser, enabling the server to collect information from the browser. Typically this takes the form of a small text file deposited on your computer’s hard drive.

The SMA Trust uses cookies to ensure that you can interact with our website successfully, to identify you when you visit our website and to keep track of your activity patterns. The use of cookies does not give us access to the rest of your computer.

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”):

  • Google Analytics uses cookies, to help the website analyse how users use the site.
  • The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States.
  • Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage.
  • Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf.
  • Google will not associate your IP address with any other data held by Google.
  • You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this Website.

By using this Website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

How do we protect personal information?

We use PayPal, Just Giving and Virgin Money Giving to securely process your card details when you make a donation or purchase merchandise via our Website. We take appropriate measures to ensure that any information disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is given.

Your name and contact details are added to our mailing list.  We also store details of the amount you donated or what you purchased and when the transactions were made. You can at any time ask to be removed from these mailing lists and for us to remove any record of your donation.

Unfortunately, no data transmission over the internet is 100% secure. While we make every reasonable effort to ensure that information sent to us is done so securely, we cannot warrant the security of information transmitted to us through the internet. When you transmit information to us via the internet, you do so at your own risk.

Will we disclose the information we collect to outside parties?

As indicated above, we may pass your information to our service providers, agents and associated organisations, providing these organisations have satisfied our criteria for information security and data protection. We may need to disclose your information if required to do so by law.

Accessing and updating your information held by The SMA Trust

If your personal details change, please help us to keep your information up to date by notifying us at: The SMA Trust, 3 Wychwood Court, Cotswold Business Village, Moreton-in-Marsh, Gloucestershire, GL56 0JQ, United Kingdom or by email at info@smatrust.org

The SMA Trust will correct or remove information it holds about you which you tell us is inaccurate.

Under the Data Protection Act 1998 you have the right to ask for a copy of the information we hold about you and to have any inaccuracies in your information corrected. Such requests need to be made in writing to the address above.

Changes to this Privacy Statement

Any changes to this Policy will appear on this page and will still be in accordance with the Data Protection Act 1998. This Policy was updated on 29th March, 2014.